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AWARENESS - Help Spread the News:
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AccessAbility Fest is free and open to the public. We would love your help in getting the word out to the people you work with each day. Please visit www.AccessAbilityFest.com for flyers, programs, schedules and more!
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EXHIBITOR DROP-OFF: Drop off will open at 8:00am
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When you arrive, you will check in at the SouthEast entrance at Toyota Field. Please have the AccessAbility Fest sign posted in your window. Exhibitor Drop-off Pass. You’ll be directed to pull up to the front where volunteers will help you unload your materials and displays. You will not be allowed to park in this area or stay idle for an extended period of time. After your vehicle is unloaded, you will be directed to park. Click here for a map of parking areas. A shuttle will bring you back over to the park. A volunteer will watch and/or help you deliver your items to your Event Category section where you can meet them after you park in LOT #1. If you are a mobile exhibitor, you can proceed to LOT #2 to access your booth location.
Exhibitor drop-off will CLOSE at 9:15am.
Exhibitors who do not arrive before the drop-off closes will have to transport their items from the parking area, as no cars will be allowed to stop in the driveway to unload after 9:15am. The SE Entrance will close at 9:30am and all exhibitor check-in between 9:30am and 2:00pm will be at the NW Entrance with Guest Registration.
Mobile Exhibitors must be in place before 9:00am and may not leave before 2:00pm. You need to check-in at the SouthEast entrance before parking. Mobile Exhibitor parking will be on the North side. Any mobile exhibitor arriving after 9:00am will be delayed in bringing their mobile unit into the event. You must have a special pass to gain access to the event premises. Please make download the correct pass and place in your windshield the day of the event. Download Mobile Exhibitor Pass
Exhibitor drop-off will CLOSE at 9:15am.
Exhibitors who do not arrive before the drop-off closes will have to transport their items from the parking area, as no cars will be allowed to stop in the driveway to unload after 9:15am. The SE Entrance will close at 9:30am and all exhibitor check-in between 9:30am and 2:00pm will be at the NW Entrance with Guest Registration.
Mobile Exhibitors must be in place before 9:00am and may not leave before 2:00pm. You need to check-in at the SouthEast entrance before parking. Mobile Exhibitor parking will be on the North side. Any mobile exhibitor arriving after 9:00am will be delayed in bringing their mobile unit into the event. You must have a special pass to gain access to the event premises. Please make download the correct pass and place in your windshield the day of the event. Download Mobile Exhibitor Pass
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EXHIBITOR CHECK-IN:
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Upon arrival, please locate the tables marked “Exhibitor Check-in” located at the SouthEast entrance. You will check in here to confirm the position of your assigned location at the event. Exhibitors have the option of bringing a canopy but WEIGHTS are REQUIRED.
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EXHIBITOR DEPARTURE:
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Exhibitors are highly encouraged to stay set-up until 2pm. All exhibitors who are present at 2pm and have submitted their event survey will be entered into a drawing for door prizes. The SE Gates will re-open at 2pm and volunteers will be available beginning at 2pm to assist you with items to your vehicles. Any exhibitors leaving before 2pm will need to exit through the NW entrance.
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PARKING:
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Parking is available in the North Lot, #2 only. Do not park in Morgan's Wonderland parking area. Please Click here for a map of parking areas
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HOURS OF OPERATION:
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You are highly encouraged to stay throughout the duration of the event. In order to prevent injury to our guests, set-up and tear-down times are put into place. Assistance will be available to you ONLY between the following hours. Tearing down early discourages attendees from staying as it appears the event is shutting down. Assistance (ie. assistance with carrying your items, monitoring your items while you get your vehicle, access to drop off area at the entrance to the park, etc.) will ONLY be available during the hours of:
- SET-UP: 8:00am - 9:30am
- TEAR-DOWN: 2:00pm - 3:00pm
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EXHIBITOR/VOLUNTEER BREAK ROOM:
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You’re invited to take a break in the Volunteer HQ where you will find snacks and water available for you. Let our Exhibitor Hosts know if you would like a volunteer to relieve you at your table to continue to greet passers by, collect information for those interested in your services and hand out your flyers while you're on break. We're here to help!
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THIS EVENT IS BROUGHT TO YOU BY:
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AccessAbility Fest is a collaboration between disABILITYsa and 20 other disability service providers listed on our homepage to bring resources and recreation to individuals with disabilities and their families. It is planned and implemented by a team of volunteers who represent a broad variety of non-profit and for-profit organizations serving individuals with disabilities in our community. You can visit our Planning Team page to learn more about the individuals serving on this year's team.
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ITEMS YOU NEED TO BRING:
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Table Coverings: The tables we have rented are plastic tables in good condition. If you have your own table covering, please bring it. There will be plastic coverings that fit over the top of the tables available at check-in if your organization needs one. Please let one of the assisting volunteers know and we’ll be happy to accommodate you.
Tenting/Canopies: This will be an entirely outdoor event and exhibitors are invited to bring their own tenting. You are highly encouraged to bring a canopy if your booth is located on San Saba or Santa Rosa Streets. Weights for your canopy are required.
Sunscreen: This is an all outdoor event. Please bring appropriate protection in the form of sunscreen, clothing, hats and sunglasses to make your day a more pleasant experience.
Water Bottle: Water for exhibitors and volunteers will be provided through the generosity of Culligan Water. You are highly encouraged to bring a water bottle with you to the event as the water will be served from containers. Thank you for helping us show the environment a little love!
Tenting/Canopies: This will be an entirely outdoor event and exhibitors are invited to bring their own tenting. You are highly encouraged to bring a canopy if your booth is located on San Saba or Santa Rosa Streets. Weights for your canopy are required.
Sunscreen: This is an all outdoor event. Please bring appropriate protection in the form of sunscreen, clothing, hats and sunglasses to make your day a more pleasant experience.
Water Bottle: Water for exhibitors and volunteers will be provided through the generosity of Culligan Water. You are highly encouraged to bring a water bottle with you to the event as the water will be served from containers. Thank you for helping us show the environment a little love!
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FOOD:
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You are welcome to bring in a sack lunch or snacks for your personal consumption. There will be some complementary snacks available and the concession stands will be open. There will be food vendors on site this year.
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ELECTRICITY:
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No electrical outlets are provided this year.
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DOOR PRIZES:
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You are allowed and encouraged to bring a door prize item and host drawing at your booth. Door prizes are an excellent way to capture the contact information from the people visiting your booth. If you are doing a door prize at your booth, you will need to distribute the door prize.
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SOLICITATIONS AND SALES:
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The solicitation of contributions and the sale of items to guests is prohibited. Please refrain from setting out a monetary collection jar or in selling items at your booth. If you collect a guest’s information, you may follow up with them after the event has concluded.
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PETS:
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Services animals are the only animals allowed in the venue. Special city permits are required for other animals to be on the premises at your booth.
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HOUSEKEEPING:
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You are welcome to bring in a sack lunch or snacks for your personal consumption. There will be some complementary snacks available and the concession stands will be open. There will be food vendors on site this year. Please be sure to bring sunscreen and a head covering to protect you from the sun.
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MASCOTS:
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If your company or organization has a mascot, he/she is welcome to join you at the event. All mascots must have a handler. When you arrive, please check in at Exhibitor Registration. Volunteers will be able to direct you to the mascot changing area.
Mascots are highly encouraged to participate in the "Mascot Parade" for the event ceremony of AccessAbility fest. Mascots are invited to meet at the Guest Registration table at 12:30pm. The "Mascot Parade" will begin at 12:40pm as we take 15 minutes to draw attention and people down to the stands for the AccessAbility Fest Ceremony.
Mascots are highly encouraged to participate in the "Mascot Parade" for the event ceremony of AccessAbility fest. Mascots are invited to meet at the Guest Registration table at 12:30pm. The "Mascot Parade" will begin at 12:40pm as we take 15 minutes to draw attention and people down to the stands for the AccessAbility Fest Ceremony.
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AccessAbility Fest CEREMONY:
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The AccessAbility Fest ceremony will begin at 1:00pm. Please encourage guests visiting your booth to proceed to the stands near the Entertainment area at this time. We’ll make it brief and will send them right back out your way, but we’d like the opportunity to welcome people to the event.
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MOBILE VENDORS:
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Mobile Exhibitors must be in place before 9:00am and may not leave before 2:00pm. You need to check-in at the SouthEast entrance before parking. Mobile Exhibitor parking will be on the North side. Any mobile exhibitor arriving after 9:00am will be delayed in bringing their mobile unit into the event. You must have a special pass to gain access to the event premises. Please make download the correct pass and place in your windshield the day of the event. Download Mobile Exhibitor Pass
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disABILITYsa.org PARTNERSHIP:
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As a participant in AccessAbility Fest, you are encouraged to become listed in the disABILITYsa resource directory. This listing is not automatic and you must complete the information on the site to take advantage of this benefit. As a local resource, your organization will receive a listing on the disABILITYsa website with contact information and a brief description of your programs, services or products for people with disabilities. Please visit http://members.disabilitysa.org/partners/member_new.php for more details.
Thanks again for your participation in and support of this beautiful event!
